Production companies who make videos that are specifically intended for web distribution vary in size from one-man shops to major production studios. DotLot™ (and parent company The Buddy Group) is a mid-sized agency with clients from a lot of different verticals. We do projects for large, national brands on a regular basis. Where we have run into problems in the past is during the production of short videos for local and corporate clients. Just as we have learned over the years that web videos depend as much on story as feature films, we also know that all projects demand the same level of management and attention, regardless of size or budget.

At DotLot™ and The Buddy Group, we assign an account manager to every project, regardless of the actual logistics involved. The creative team on a project should be free to concentrate on making their project sizzle without having to worry about managing the budget and the overall production schedule. Often times, though, when a video needs to be shot or edited on a very quick timeline, it’s tempting to want to skip over the work required to plan and organize a project; but it’s these situations where that type of planning can be the most important.

We assign one person to every project who is ultimately responsible for keeping it on schedule. To aid in this process, we use a checklist that at a bare minimum answers the following questions:

1) What are the key elements of the project?

a. How long must it be?

b. What are the audio & video requirements?

c. Do we need to make fancy titles or other motion graphics?

2) How many hours are allotted in the budget and how does that work with the rest of our production schedule?

3) When does the client need to see a rough cut?

4) When does the client need the final video delivered?

5) Where and how will the video be delivered?

a. Hard copy?

b. Online distribution?

These may seem like obvious questions, but web video is usually ordered and executed quickly. Big projects carry a certain weight that demands careful planning. Small projects, however, can really put a kink in the overall production schedule if they are not planned just as carefully. The internet is still seen as a new world by a lot of clients, big and small, which is why we must continue to educate them (and ourselves) that production is production, no matter where your audience watches the final product.